Online Clubhouse Reservation Form Edit page

EFFECTIVE JANUARY 1, 2024 CLUBHOUSE RENTAL FEES WILL BE INCREASING:

Resident: $175

Non-Resident $225

1. Please check the Calendar on this website to confirm that your requested date is available.

2.  Please complete the Clubhouse Reservation Form found below.

4. You will need to mail 2 checks to the Management Office: $175.00 Resident/$225 Non-Resident and a separate $200 refundable check.

Checks should be made payable to Westhill Subdivision Homeowners Association, Inc. and mailed to P.O. Box 665, Vinton, Va. 24179. Please include a copy of your request form with your payment.

5. Your account must be current. You will be notified of your request approval. Failure to submit payment and deposit prior to your event, will result in your reservation being canceled.

6. After your event, and all clean up responsibilities are completed, an inspection will take place and the Management will be notified which authorizes your deposit to be refunded to you.

7. Please reach out to Management prior to your event for the entry codes to the clubhouse.

•  Only Members of the Association in good standing may rent the Clubhouse. The person signing this agreement shall be responsible for all of those in attendance.  Members should be present during the entire time the Clubhouse is in use.
• A $200 refundable deposit is required. The Resident Rental Fee is $175.00, the Non-Resident Rental Fee is $225.00. The reservation fee will be paid in two separate checks (an online option may be available at a later date), mailed payable to the Westhill Subdivision HOA, P.O.Box 665, Vinton, Va 24179. The deposit will be held for five days pending inspection for damages.
• Deposits will be returned if the Clubhouse is found in original condition, including the interior, exterior and grounds of the building. If items belonging to the Clubhouse are found broken, missing and damage exceeds the security deposit, the Association reserves the right to assess owners for additional funds to cover the damages.
• If reservations are canceled less that twenty-four hours prior to the event, the rental fee will be applied to administrative costs.
• No resident under the age of 18 shall be permitted to reserve the Clubhouse.
• Guests MAY NOT use the pool. The pool MAY NOT be reserved for any party.
• Residents acknowledge the Association's right to check the premises during the event/function and dismiss guests if any part of this agreement is broken.
• The Clubhouse must be cleaned on the day/evening of the event. Cleaning supplies are located in the cleaning closet.  Trash should be removed and placed in the proper receptacle.
• Facilities may be used only in such manner as not to disturb other residents. At no time should your party be outside the Clubhouse. There shall be no amplified music.
• Pets and animals are not allowed in the Clubhouse expect for approved service animals.
• No smoking is allowed in the clubhouse.
• These rules may be revised, or additional rules may be established at any time.
• You are required to obtain a Banquet License for your event and display it properly during your event if alcohol is being consumed. A copy of your license must be submitted with your rental fee and security deposit. You may obtain your license here: https://www.abc.virginia.gov/licenses/banquet-licenses  The Association reserves the right to inspect for a copy of your license during your event.
• Upon the close of your event, and final clean up, please complete the clean up checklist under the clubhouse reservation section of this website. An inspection will be performed and then your deposit will be refunded if applicable.